CWEA Inclement Weather Info
01-28-2010

Please refer to the CWEA Resources Page for information in regard to Inclement Weather.

Inclement Weather Alert/Terror Policy Alert, adding the following to the Regulations In the event that a portion or all of the CWEA circuit geography is struck by inclement weather on a day of a scheduled CWEA competition(s), it may be necessary to cancel the competition(s) for the safety and ultimate well being of our membership. 1. The decision to cancel a scheduled CWEA competition may be made by the members of the CWEA executive board if 50% of the scheduled units fail to attend the event. If however, a simple majority of the scheduled units are in attendance, CWEA will allow the scheduled competition to take place. The final decision, though, will always rest with the administration of the host school. Once this decision has been made by the host school’s administration, every attempt will be made to communicate this information to the directors of the competing ensembles in a timely fashion. 2. All competing members of CWEA must have a “day of contest” emergency cell phone contact number on file with CWEA. It is the responsibility of the contest host to communicate the decision of the host school administration to the directors of the competing ensembles via the emergency cell phone number contact. In the event an CWEA competition must be cancelled, every effort will be made to communicate this decision to the membership via the official CWEA web site at www.cwea.org. In case of any emergency cancellation of a CWEA event, it is essential that CWEA and its entire membership share the responsibility of communication and cooperation needed to insure the safety, well-being, and convenience of our entire membership. 3. Those ensembles that are scheduled to participate in a CWEA competition but are unable to fulfill their performance responsibility due to inclement weather or terror alert status are required to submit a letter of explanation from their building administrator or school superintendent explaining that their absence was the result of a school administrative decision. The letter must be written on school letterhead and submitted to CWEA before the next scheduled competition. Units will not be allowed to participate further in CWEA events until the letter is received by CWEA.

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