2020 Call for Proposals
Published May 8 2020

Proposals are now being accepted for consideration following the end of the 2020 season. Any Color Guard, Percussion or Winds group in good standing that holds a current membership with the Carolina Winter Ensemble Association is invited to submit proposals for consideration. Proposals are also accepted from members of the Circuit Administration.

Typically these proposals would be discussed and voted upon at the Spring Membership Meeting held at the end of May. Due to the effects of COVID-19, the Board of Directors has delayed consideration of submitted proposals until such time a full membership meeting can be safely held.

The deadline for submitting proposals is May 31, 2020 at 11:59 PM. Any proposal received past this deadline will not be considered. Each year, the circuit accepts proposals in the following four categories:

• By-Laws and Constitution
  • This category applies to governing rules contained in the By-Laws and Constitution of the organization.
  • Changes to the organization's by-laws and constitution require approval of 2/3 of the membership present at the time of the vote in order to be approved.
  • Proposals passed by the membership for changes to the by-laws and constitution take effect at the Fall Membership Meeting held each year in November.
  • Proposals passed by the membership for changes to the by-laws and constitution do not require the approval of the Board of Directors to pass.
• Organization Administration, Rules & Circuit Championships
  • This is (typically) the largest grouping of proposals. This category encompasses all policies and procedures of the organization.
  • Changes to the organizations policies and procedures require approval of 51% of the membership present at the time of the vote.
  • Proposals passed by the membership in this category are then referred to the Board of Directors. 51% of the Board must vote to ratify the change in order for it to become policy.
  • Proposals passed in this category will take effect at the Fall Membership Meeting, unless additional time and planning are required at the discretion of the Board of Directors

CWEA will publish all proposals online once the next membership meeting is scheduled. Once discussion and voting can occur, the list of proposal results will be published online. Any proposals requiring approval of the Board of Directors will be then voted on at the next meeting of the Board.

If you would like submit a proposal, please complete the form below. If you have questions or need assistance with the proposal process, please contact [email protected] for assistance.

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