Advisory Council Nominations - Carolina Winter Ensemble Association

Advisory Council Nominations
Published April 18 2019

At the 2018 Spring Meeting, a proposal was passed to restructure the Advisory Council. The council was split into two separate bodies - one for Color Guard and one for Percussion/Winds. Instead of the council members being the class champions from the previous season, the seats are now filled by group representatives nominated and elected to the positions. The first year of this change has proven to be successful, and allowed each division to be fully represented, as well as allow each advisory council to discuss successes and challenges specific to their division.

Who is eligible to make nominations?

Everyone! A nomination may be submitted by any member group currently competing in CWEA. Additionally, you may also nominate yourself!

Nominations will be accepted beginning April 18, 2019 and are due no later than May 15, 2019. Nominations may be made using the online form located at the bottom of this page.

Who is eligible to be nominated?

Anyone is eligible to be nominated to the Advisory Council. However, they must be a representative of an actively participating group within the class they are nominated to represent. (example: John Smith of ABC High School (a Regional A color guard) can be nominated for an SRA seat, but cannot be nominated for an SAA seat unless ABC High School also has an SAA group).

There are a couple restrictions:

  • The two representatives for a class may not be from the same group.
  • No one person may represent multiple classes on the advisory council.
  • Color Guard Only: No group may have more than one representative on the Color Guard Advisory Council. (example: If a representative is already accepting a seat on behalf of ABC High School Varsity in Scholastic A, then a representative from ABC High School JV cannot accept another seat on behalf of that group from the same school.)

All group directors that championed their class the previous season are automatically nominated for their seat and their name will be listed on the ballot, unless they choose to withdraw their name from consideration. All other nominees will also be included on the ballot.

How will the elections be decided?

Elections will be held between May 17, 2019 and June 1, 2019. Each group within the class will be allowed to cast two votes online via CompetitionSuite. Instructions on how to cast your group’s votes will be provided once the elections are open. The winners of these seats will be announced at the Spring Membership Meeting on June 1, 2019.

What does the Advisory Council do and when do they meet?

The Advisory Councils will meet separately online on June 9, 2019 to elect a Chair to serve as the council’s spokesperson. This Chair will sit on the Board of Directors as a non-voting member and will be responsible for reporting back to the Board on what their individual council talked about. They will serve the membership as the representative of their divisions.

The Advisory Councils will be invited to attend the CWEA Summer Board Retreat in Greenville, South Carolina on July 13, 2019. Each council will meet separately to discuss successes and challenges that are important to their group and the other groups within their classification and division.

Throughout the season, members of the Advisory Council may be called upon to serve on a committee of the organization. Additionally, subsequent online meetings may be called as deemed necessary by the Chair, or by the President of the organization.

What happens if no nominations are received for a class?

If no one is nominated to serve on an Advisory Council for a particular class, or if all the nominees for that class are serving in other classes, the seats will remain vacant for the duration of the season.

What happens if only two (or less) nominations are received for a class?

If two (or less) nominations are received for a class, then the nominees for the class will automatically be affirmed to the Advisory Council.